--- title: Add and Manage Personnel description: Enable your team and crews to access Pathwave by adding them to your Personnel. Track crew certifications to always have copies on site and be informed of upcoming and expired certifications. View you --- [Skip to content](https://support.pathwave.com/hc/en-us/articles/360058291772#main-content) English Show submenu for translations [Submit a Support Ticket](https://support.pathwave.com/kb-tickets/new?hsLang=en) [![100066\_PathWave\_Logo\_Update\_NoTag\_CMYK-3](https://support.pathwave.com/hs-fs/hubfs/100066_PathWave_Logo_Update_NoTag_CMYK-3.png?width=180&height=39&name=100066_PathWave_Logo_Update_NoTag_CMYK-3.png)](https://support.pathwave.com?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit a Support Ticket](https://support.pathwave.com/kb-tickets/new) - Go to pathwave.com Go to pathwave.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Pathwave Knowledge Base](https://support.pathwave.com/?hsLang=en) 2. [Setting up Pathwave](https://support.pathwave.com/setting-up-pathwave?hsLang=en) # Add and Manage Personnel Enable your team and crews to access Pathwave by adding them to your Personnel. Track crew certifications to always have copies on site and be informed of upcoming and expired certifications. View your team's activity as they participate in JSAs and complete inspections.  **This article contains the following sections:**  - [Add Personnel](https://support.pathwave.com/hc/en-us/articles/360058291772#AddPersonnel) - [Manage Personnel](https://support.pathwave.com/hc/en-us/articles/360058291772#ManagePersonnel) --- **Add Personnel (Manual Process)** 1. Select "Personnel" from the left navigation. 2. Select "+ Add Person". 3. Enter your team member's information and [select a Role.](https://support.pathwave.com/hc/en-us/articles/360058293072?hsLang=en) 1. *Note: Your team member will use the Email and Mobile Phone on file to access Pathwave.* 4. Save your team member's information. [Add crew certifications](https://support.pathwave.com/hc/en-us/articles/360058291752?hsLang=en) to always have copies on site and to automatically track upcoming certification **expirations** and expired certifications. ![Screenshot 2025-12-11 at 8.42.15 AM](https://support.pathwave.com/hs-fs/hubfs/Screenshot%202025-12-11%20at%208.42.15%20AM.png?width=670&height=199&name=Screenshot%202025-12-11%20at%208.42.15%20AM.png) **Add Personnel (Bulk Upload)** 1. Select "Personnel" from the left navigation. 2. Select "Bulk Import Personnel". 3. Enter your team member's information and [select a Role on template.](https://support.pathwave.com/hc/en-us/articles/360058293072?hsLang=en) 1. *Note: Your team member will use the Email and Mobile Phone on file to access Pathwave.* 4. Import Template ![Screenshot 2025-12-11 at 8.43.51 AM](https://support.pathwave.com/hs-fs/hubfs/Screenshot%202025-12-11%20at%208.43.51%20AM.png?width=670&height=199&name=Screenshot%202025-12-11%20at%208.43.51%20AM.png) [Add crew certifications](https://support.pathwave.com/hc/en-us/articles/360058291752?hsLang=en) to always have copies on site and to automatically track upcoming certification **expirations** and expired certifications. --- #### **Manage Personnel** 1. Select "Personnel" from the left navigation in the portal. 2. Open the employee profile you want to edit. 3. Select "Edit". 1. You can update user permissions or simply update basic info (certifications, cell phone, email, etc.). ![Screenshot 2025-12-11 at 8.46.18 AM](https://support.pathwave.com/hs-fs/hubfs/Screenshot%202025-12-11%20at%208.46.18%20AM.png?width=670&height=339&name=Screenshot%202025-12-11%20at%208.46.18%20AM.png) 1. **To make a user inactive:** 1. Toggle the **Inactive** switch to make the user inactive so that they no longer have access to Pathwave. This is preferred over deletion to retain their info. ![Screenshot 2025-12-11 at 8.46.58 AM](https://support.pathwave.com/hs-fs/hubfs/Screenshot%202025-12-11%20at%208.46.58%20AM.png?width=670&height=339&name=Screenshot%202025-12-11%20at%208.46.58%20AM.png) 1. **To delete a user:** 1. You can delete someone from the system, but it’s best practice to make them inactive to preserve their information. --- #### **🎥 Training Video:  How to Add and Manage Personnel**     [![](https://support.pathwave.com/hs-fs/hubfs/100066_PathWave_Logo_Update_NoTag_CMYK.png?width=1553&height=339&name=100066_PathWave_Logo_Update_NoTag_CMYK.png)](https://www.pathwave.com/) Pathwave Help Center [support@pathwave.com](mailto:support@pathwave.com)  218-353-1910 Copyright © 2025 Pathwave ```json { "@context" : "https://schema.org", "@type" : "VideoObject", "caption" : { "@type" : "MediaObject", "contentUrl" : "https://support.pathwave.com/media-transcripts/203873306539/en.vtt", "inLanguage" : "en", "name" : "en Captions" }, "contentUrl" : "https://43543334.fs1.hubspotusercontent-na1.net/hubfs/43543334/Adding%20Users%202025-12-05%20at%202.20.16%20PM.mp4", "dateModified" : "2025-12-30T16:46:30.356Z", "duration" : "PT57S", "height" : 1080, "name" : "Adding Users 2025-12-05 at 2.20.16 PM", "thumbnailUrl" : "https://43543334.fs1.hubspotusercontent-na1.net/hubfs/43543334/Adding%20Users%202025-12-05%20at%202.20.16%20PM.mp4/medium.jpg", "uploadDate" : "2025-12-30T16:42:26.765Z", "width" : 1920 } ```